Electronic Notarization Vs Remote Notary Vs Mobile Notary - DigiNotary

Electronic Notarization Vs Remote Notary Vs Mobile Notary

Electronic Notarization Vs Remote Notary Vs Mobile Notary

November 10, 2023 Diginotary Team

When it’s about Notary, you may hear terms like Traditional Notary Public, Electronic Notary or E-Notary, Mobile Notary, and Remote Online Notary. Maybe times are confusing for you, and you are looking for “What is the difference between Electronic Notarization, Remote Notary, and Mobile Notary? Don’t worry. Here, we will reveal the all-in-depth information you are looking for.

What is a Notary Public?

A notary public is a public officer designated by the state government who is a neutral witness to the signing of essential documents regarding bills of sale, powers of attorney, affidavits, general financial transactions, deeds, real estate, and foreign and international business. The Notary Public’s signature and official seal on a document confirming that the necessary identity verification and oath or affirmation have taken place means the signatures on documents are legally valid and permitted in court.

The primary role of a Notary Public is to perform as an impartial witness to prevent fraud and verify the authenticity of signatures on legal documents. Public Notaries play an important role in legal and business transactions, assuring the integrity of documents and providing an additional layer of authentication. Public Notaries are anticipated to follow strict moral standards and stick to legal guidelines, promoting transparency and trust in legal transactions.

What is an Electronic Notary (E-Notary)?

An Electronic Notary, often referred to as an E-Notary, is a modern and technologically advanced approach to the traditional notarial process. The E-Notary process typically involves the use of secure digital platforms or software that comply with legal standards to conduct notarial acts on electronic documents. An E-Notary uses digital tools and electronic signatures to authenticate and verify the identity of signatures.

In an E-Notary transaction, the notary and the signatory may not be physically present in the same location. The notary uses electronic communication tools to witness the signing of documents, administers oaths, and affixes an electronic seal to attest to the validity of the notarized content. E-notary benefits offer efficiency, accessibility, and cost savings.

What is an Online (Remote Online) Notary?

An Online Notary (RON) is a professional who performs notarial acts using digital technologies and electronic communication. Online Notary can verify and authenticate documents remotely. The system approach to notarization secures online platforms, video conferencing, and digital signatures to streamline the notarial process, making it more convenient and accessible for individuals and businesses.

In a Remote Online Notary transaction, the signer and the Notary communicate through a live audio and video link. The Notary is responsible for confirming the identity of the signer, ensuring their understanding of the document, and witnessing their electronic signature. The entire process adheres to strict security and authentication standards to maintain the integrity and legality of the notarized documents.

What is a Mobile Notary?

A mobile notary is a proficient notary public who offers the comfort of traveling to the location of the client to perform notarial services. Different from traditional notaries who may operate from a fixed office, mobile notaries are flexible and can meet clients at their homes, businesses, or any other mutually agreed-upon location. The service is particularly beneficial for individuals or businesses with time constraints or mobility challenges, as it eliminates the need for them to travel to a notary’s office.

Mobile notaries provide the same important services as their stationary counterparts, including verifying identities, witnessing signatures, and notarizing various documents such as real estate transactions, legal contracts, and powers of attorney. The mobile notary model adds a layer of flexibility and accessibility to the notarization process, making it a popular choice for those looking for a more suitable and personalized notarial service.

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